Information for Session & Workshop Chairs

Posted on June 6, 2016

Thank you for serving as a Session Chair for the 2016 Annual Conference!

Much of the success of the conference rests on the efficient and consistent execution of our presentations, workshops and sessions.

We know that a well-prepared Session Chair can help ensure that the speakers give high quality, trouble-free talks and that the audience appreciates the entire session.  Your program coordinator can guide you through the logistics, and also help with anything you need in making your session successful.

You are the leader of the session. As the chair, you introduce speakers, ensure the session proceeds according to schedule, and facilitate any dialogue between the presenters and the audience – all while maintaining a friendly and relaxed environment. Many presenters (and chairs!) are nervous before their presentations, so it falls to the chair to put everyone at ease –the more prepared you and your speakers are, the easier it is to feel comfortable when your session starts and the presentation begins.

We’ve put together Tips for Session Chairs, with tips from other successful conferences and events.  It’s a great list of helpful hints to make your session go smoothly, and hopefully it will ease your workload!

Last but not least, please take a moment to read AMIA’s Code of Conduct.  The Annual Conference enables members to build professional networks, receive continuing education, and discover new products and services for professional use. To provide all participants – attendees, speakers, exhibitors, staff, and volunteers – the opportunity to benefit from the event, we are committed to providing a harassment-free environment for all, regardless of gender, sexual orientation, gender identity, gender expression, disability, physical appearance, ethnicity, religion, or other group identity.

Key Deadlines
**Please deliver all content directly to your program coordinator via e-mail

August 9 . Deadline for revisions to your panel description and abstract for web update.

September 1 .  Final confirmation of all speakers. Deadline for revisions to your panel description and abstract for web update.

September 15 . Final deadline for all changes to the printed Program for the conference.  No changes to the online or printed program after this date.

October 8 . Deadline for speaker bios and photos.


Remember, your Program Coordinator is available to answer questions, offer suggestions and help  you in any way s/he can to ensure a smooth and successful session.