Information for Session & Workshop Chairs 2015

Posted on July 25, 2015

Mr. Wizard and his book.

 

Thank you for serving as a Session Chair for the 2015 Annual Conference!

Much of the success of the conference rests on the efficient and consistent execution of our presentations, workshops and sessions.

We know that a well-prepared Session Chair can help ensure that the speakers give high quality, trouble-free talks and that the audience appreciates the entire session.  Your program coordinator is available to guide you through the logistics, but to also help with anything you need in making your session successful.

You are the leader of the session. As the chair, you introduce speakers, ensure the session proceeds according to schedule and facilitate any dialogue between the presenters and the audience – all while maintaining a friendly and relaxed environment. Many presenters (and chairs!) are nervous before their presentations, so it falls to the chair to put everyone at ease – and the more prepared you are, and your speakers are, the easier it is to feel comfortable when your session starts and the presentation begins.

We’ve put together Tips for Session Chairs, with tips from other conferences and successful events.  It’s a great list of helpful hints to make your session go smooth, and ease your workload!

Also, please take a moment to ready AMIA’s Code of Conduct.  The Annual Conference enables members to build professional networks, receive continuing education, and discover new products and services for professional use. To provide all participants – attendees, speakers, exhibitors, staff and volunteers – the opportunity to benefit from the event, we are committed to providing a harassment-free environment for everyone, regardless of gender, sexual orientation, gender identity, gender expression, disability, physical appearance, ethnicity, religion or other group identity.

Key Deadlines

September 1
Final confirmation of all speakers.  Deadline for changes for first web update

September 20
Final deadline for all changes to the printed Program for the conference.  No changes after this date.

October 10
Deadline for speaker bios and photos

Documents

Remember, your Program Coordinator is available to answer questions, offer suggestions and help any way s/he can to ensure your smooth and successful session.