Updated Conference Program

Updated October 10, 2013
Please note – times and sessions subject to change
Download the Program

Tuesday . November 5, 2013

8:00am – 5:30pm | Requires Separate Registration
Tour: Packard Campus of the National Audio-Visual Conservation Center

8:30am – 12:30pm | Capital | Requires Separate Registration
A/V Tech Basics for Archivists

Speaker: Eric Wenocur, Lab Tech Systems

Audio and video equipment is complex and specialized. There are rules and best practices for using this equipment properly, but this information is often not taught well, or at all. It’s left to the archivist in the field to learn by trial and error, or through colleagues, how equipment and systems are supposed to function. This workshop will provide fundamental technical knowledge that is needed to understand, connect and operate equipment that archivists use on a daily basis–including video displays, audio mixers, VTRs and associated devices. We will discuss proper interconnection, operation and troubleshooting, with an emphasis on practical application, plus some underlying theory.

8:30am – 5:30pm | Salons 1 & 2 | Requires Separate Registration
Small Gauge Projection and the Art of Projector Maintenance and Repair

Chair: Taylor McBride, Smithsonian
Speakers: Brittan Dunham
Dino Everett, USC Hugh M. Hefner Archive
Siobhan Hagan, UCLA

The Small Gauge Amateur Film Committee and the Projection and Presentation Committee are teaming up for a two-day pre-conference workshop that will focus on small gauge film projection and projector maintenance and repair. The first day will focus on projection training and will cover 16mm, 8mm, and Super 8 film projection. Day two will focus on projector repair and maintenance protocol for 16mm, 8mm, and Super 8 projectors (at least one model of each), as well as how to repair VHS players and tapes. Attendees will have the chance to work hands on with the playback machinery both days and will leave with the knowledge of how to safely project small-gauge archival film as well as how to care for the projectors needed to view them.

11:00am – 5:00pm | Valentine Richmond Historical Center | Requires Separate Registration
Community Archiving Workshop

Chairs: Sandra Yates, The TMC Library
Moriah Ulinskas, Bay Area Video Coalition

Speakers: Yvonne Ng, WITNESS
Mona Jimenez, Moving Image Archiving & Preservation, NYU
Rachel Beattie, Media Commons – Robarts Library, University of Toronto

Community Archiving provides moving image archivists the opportunity to serve the community of Richmond and work with local volunteers to help an organization gain intellectual and physical control over an endangered moving image collection. Conference attendees are paired with community members to conduct basic processing, cataloging and inspection of a moving image collection and, by doing so, will learn how to identify risk factors and make preservation recommendations for moving image collections. Attendees will gain experience in working with and training non-archivists to care for their collections. In the process, they will engage in hands-on processing, inspecting, and cataloging of audiovisual media. Most importantly, they will build relationships and connections with the Richmond community.

1:30pm – 5:30pm | Capital | Requires Separate Registration
Back to Basics… What You Need to Know When Starting an AV Preservation Project

Speakers: John Walko, Scene Savers
Rachael Stoeltje, Indiana University Libraries
Lee Price, CCAHA

Are you considering an audio-visual preservation project? Do you know exactly what it takes to be successful? Feeling overwhelmed? Attend our session for a step by step process you can follow to maximize your chances of obtaining funding for your project and maximizing your chances of success.

Wednesday . November 6, 2013

8:30am – 5:30pm | Crowne Plaza Hoel | Requires Separate Registration
AMIA/DLF Hack Day

Chairs: Kara Van Malssen, AudioVisual Preservation Solutions
Steven Villereal, University of Virgina
Lauren Sorensen, Bay Area Video Coalition

This full-day event will bring together audiovisual archivists and developers for an intensive day of creativity and problem solving. At the start of the day, archivists will articulate some of their challenges and goals. Participants will then split into teams comprised of archivists and computer programmers, working together to create simple tools and applications intended to solve specific needs within the community. Solutions will be presented at the Saturday morning plenary session. This year’s hack day is a partnership between AMIA and the Digital Library Federation. A robust and diverse community of practitioners who advance research, teaching and learning through the application of digital library research, technology and services, DLF brings years of experience creating and hosting events designed to foster collaboration and develop shared solutions for common challenges.

8:30am – 5:30pm | Salons 1 & 2 | Requires Separate Registration
Small Gauge Projection and the Art of Projector Maintenance and Repair [Day Two]

Chair: Taylor McBride, Smithsonian
Speakers: Dino Everett, USC Hugh M. Hefner Archive
Brittan Dunham
Erica Titkemeyer, Smithsonian Institution Archives
Siobhan Hagan, UCLA
Liz Coffey, Harvard Film Archive
Ben Moskowitz, New York University
Skip Elsheimer, A/V Geeks

The Small Gauge Amateur Film Committee and the Projection and Presentation Committee are teaming up for a two-day pre-conference workshop that will focus on small gauge film projection and projector maintenance and repair. The first day will be focused on projection training and will cover 16mm, 8mm, and Super 8 film projection. Day two will focus on projector repair and maintenance protocol for 16mm, 8mm, and Super 8 projectors (at least one model of each), as well as how to repair VHS players and tapes. Attendees will have the chance to work with the playback machinery hands-on both days and will leave with the knowledge of how to safely project small-gauge archival film as well as how to care for the projectors needed to view them.

12:30pm – 5:30pm | The Byrd Theatre | Requires Separate Registration
The Reel Thing XXXII

Chairs: Grover Crisp, Sony Pictures
Michael Friend, Sony Pictures

Dedicated to presenting the latest technologies in audiovisual restoration and preservation, The Reel Thing brings together a unique line up of laboratory technicians, archivists, new media technologists and preservationists. Buses begin leaving at 11:15am for those who want to eat lunch in the Carytown area.

6:15pm – 7:00pm | Salons G-J | Requires Separate Signup
Newcomer’s Mixer

Welcome to the AMIA Conference! The Newcomer program matches first-time attendees with veteran AMIA conference-goers. It’s an opportunity to meet new colleagues, learn more about the best ways to navigate the Conference and provides experienced AMIA members an opportunity to meet newcomers to the field or to the Association. You’ll have time to have a drink together before the Opening Night Cocktail Reception begins.

7:00pm – 8:00pm | Salons G-J
Opening Night Cocktails

It’s opening night, and a chance to say hello to colleagues, meet new friends and get ready for the days ahead.

8:15pm – 10:30pm | Salons 1-3
AMIA Trivia Throwdown

Trivia Master: Colleen Simpson, AMIA Board

Test your skills, win prizes and see if you can be the team that unseats the current AMIA Trivia Champions (Team “Table One”). Putyour name on that monkey trophy! Everyone is welcome – sign up as a team or as an individual table. And don’t forget the raffle!

Thursday . November 7, 2013

8:00am – 9:00am | Salons 1-5 | Breakfast 7:45am – 8:15am
Conference Welcome & Scholars Breakfast

Please join us for a continental breakfast and the official Conference welcome and to recognize the 2013 Scholarship and Internship recipients. Also, a special welcome to Richmond from Paul Spehr and George Willeman.

Welcome to Virginia: Virginia, Mother of Movies?

Speakers: Paul Spehr
George Willeman, Library of Congress National Audio-Visual Conservation Center

Virginia is for lovers, Virginia is the mother of presidents, — but the mother of movies? Who knew?

9:00am – 10:00am | Salons 1-5
Morning Plenary: The Future of Film Stock for Archival Preservation

Chairs: Rachael Stoeltje, Indiana University Libraries Film Archive
Wayne Martin, Vice President Manufacturing Entertainment Imaging, Eastman Kodak
Speakers: David Walsh, Imperial War Museum
Pat Loughney, Library of Congress
Dino Everett, Hugh Hefner Moving Image Archive

The transition from photochemical film stocks to digital cinema production and exhibition complicates the ability of archives to responsibly preserve the cultural heritage under their care. In this panel, representatives from FIAF (International Federation of Film Archives), AMIA and its Film Advocacy Task Force, the Library of Congress and Eastman Kodak will report on their ongoing efforts to maintain the production of film for archival use. Panelists will share the data and recommendations from their recent studies on the current and future amount of film needed for preservation purposes. This timely discussion will raise the possibility of collective efforts to ensure the future availability of motion picture film.

10:00am – 6:30pm | Second Level
Grand Opening: The Vendor Café

Don’t miss an opportunity to visit the vendor exhibits! These suppliers and service providers are a wealth of information about our field. What is new, what works, and what’s on the horizon. Whether or not you are a buyer, the information you’ll gain from talking these Café colleagues is important!

10:30am – 12:00pm | Madison-Monroe
Vitaphone: Recent Discoveries and Preservation Efforts for Sound-on-Disc Fil

Chair: Carla Arton, Library of Congress
Speakers: Ron Hutchinson, Vitaphone Project
Ken Weissman, Library of Congress
Bob Heiber, Chace Audio

In the 1920s, Warner Bros. invested in a playback system that involved connecting a turntable to a projector motor to synchronize sound with film. While the sound-on-disc technology was successful for Warner Bros. and other studios during those early sound years, many of the films and discs were separated or damaged after their commercial run, making later preservation a combination of detective work and technological creativity. This panel will discuss the past and continuing efforts to preserve the features and shorts produced, including the research and technical challenges of creating a combined preservation print from two distinctively different formats. Case studies from recent preservation projects will be incorporated into the discussion, including a recent acquisition of 9.5mm sound-on-disc films marketed by Pathe for home use.

10:30am – 12:00pm | Salons G-H
Archivist Changeover: Addressing Turnover in Archival Management

Chairs: Dave Rice, City University of New York
Nicole Martin, Human Rights Watch
Speakers: Brendan Allen, Democracy Now!
Walter Forsberg, New York University

Transitions in archival management can be turbulent times for archival collections. Dave, Nicole, and Brendan have all successively taken on the role of archivist of Democracy Now! This panel will examine the transition points from one archivist to another and look at the planning, preparation, and training involved in these transitions. We’ll examine practical solutions (building a wiki, passing down guides and manuals, keeping former archivists on retainer, etc.) to problems we experienced. Turnover is an everyday problem with risks that resound dramatically within our archival profession due to the nature of the work, which requires dedicated and stable long-term collection stewardship.

10:30am – 12:00pm | Salons 6-8
Case Study: CBS, XTracks and Separating Audio

Speakers: David Grant, CBS Multi-Media
Ryan Adams, CBS Multi-Media
Vince Tennant, XTracks
Lars Bjerre, XTracks

This case study offers insight into the challenges of working with composite mix audio elements in the restoration of television programming. The removal of a vocal track from a film composite mix enabling a new enhanced score to be recorded; music removal from a foreign dubbed television program retaining the original sound effects and dialog; and music removal from a domestic television program retaining the original sound effects and dialog have presented challenges to the CBS team (and other studios) in preparing archival programming for new platforms. Speakers will discuss technologies that have been developed to address these issues.

11:00am – 12:00pm | Salons 6-8
The Great DuArt Film Rescue

Chairs Ed Carter, Academy Film Archive
Brian Drischell, Academy Film Archive
Speakers: Katie Trainor, MOMA
Deborah Stoiber, George Eastman House
Sandra Schulberg, Independent Producer

DuArt, one of the oldest and most significant labs for independent film in the United States, ceased film processing work several years ago. Now the company is closing its film storage, and needs to find new homes for thousands of elements, often including the original negatives, of fiction features, documentaries, shorts, animation, student films and industrials. Beginning in April of 2013, the Academy Film Archive headed a group of American archives to work with DuArt in an effort to rescue as much of this film as possible. With the combined efforts of the Academy, George Eastman House, the UCLA Film Archive, the Museum of Modern Art, the Harvard Film Archive, the Library of Congress and Anthology Film Archives, many hundreds of films have already been moved to their vaults, with many more on the way.

12:00pm – 1:00pm | Salons 1-3
Publications Committee Open Session: Publishing The Moving Image

This meeting is open to anyone who is interested in publishing in or learning more about AMIA’s print journal, The Moving Image. It is an opportunity to learn more about the Journal from Publications Committee members and co-editors Donald Crafton and Susan Ohmer, but also to have a discussion about publishing and the future.

12:00pm – 1:00pm | Commonwealth
Meeting: Online Continuing Education Resources Task Force

12:00pm – 1:00pm | Dominion
Meeting: Diversity Committee

12:00pm – 2:00pm | Vendor Café
2013 Poster Session

Poster presentations summarize information using texts and images, and presented in a poster format. This is an excellent opportunity to see and discuss work done by a wide range of colleagues. Each poster author will be available to explain and illustrate the concepts, techniques or research findings in their poster. Eight posters will be presented on Thursday, with eight additional posters presented in Friday’s session.

Poster: Zoink.it: BitTorrent and the Creation of Private Digital Repositories
Presented by: Justin Mckinney, McGill University
Mark Haydn, McGill University

Poster: AMIA Student Chapter at New York University
Presented by: Emily Nabasny, New York University
Julia Kim, New York University

Poster: Avalon Media System
Presented by: Stefan Elnabli, Northwestern University Library

Poster: Moving Image Research Collections Digital Video Repository
Presented by: Ashley Blewer, University of South Carolina, Moving Image Research Collections

Poster: Professional Training for Moving Image Archiving and Preservation Project
Presented by: Marie Lascu, New York University

Poster: Growing the A/V Artifact Atlas
Presented by: Jennifer Brice, Bay Area Video Coalition

Poster: Write Once, Read Forever (WORF) — Low-Energy Storage of Information in Perpetuity
Presented by: Melitte Buchman, NYU Libraries
Eric Rosenthal, New York University

Poster: Dissertation Digitization Dilemma: Preserving the Legacy of the UC San Diego Library
Presented by: Brian Bartelt, Post Haste Digital

1:00pm – 2:00pm | Commonwealth
Meeting: Education Committee

1:00pm – 2:00pm | Dominion
Meeting: Open Source Committee

2:00pm – 3:00pm | Madison-Monroe
Film Heritage – The Challenge to Enable All Access

Chair: Helen Edmunds, BFI National Archive
Speakers: Katrina Stokes, BFI National Archive
Andrea Kalas, Paramount Pictures
Nancy Watrous, Chicago Film Archives

Whose film is it anyway and what are our obligations? In or out of copyright and who holds the rights; often the first questions posed in response to reactive access requests, but what of the costs, resource implications and challenges faced by the custodians of moving image heritage? Walking the tightrope in balancing access to public treasures and private assets – this panel will look at the approach taken by both a national and regional archive, operating under different copyright legislation and with varied user communities. We will also provide the added perspective of a major rights holder for whom it was necessary to access materials held by other collecting organizations in order to deliver a large scale digitization project.

2:00pm – 3:00pm | Salons 6-8
Community Archiving as a Replicable Service Model

Chair: Mona Jimenez, New York University
Speakers: Jeff Martin, Independent
Sandra Yates, University of Texas at Austin

Since it’s inception in 2009, the Community Archiving Workshop (CAW) has been held in conjunction with the AMIA Conference each year, helping regional organizations gain intellectual and physical control over their endangered moving image collections. Community members learn how to conduct basic processing, cataloging and inspection of a moving image collection. Collaborating organizations are enabled to understand risks to their collections, identify the items of greatest research value and quality, and set priorities for preservation and access. One of the outcomes of these workshops is a handbook and a collection of resources, which can aid other moving image archivists in producing a Community Archiving Workshop in their own community. Attendees will learn about working with and training non-archivists to care for moving image collections and be provided with sample workshop timelines, outreach materials, supplies lists, and sample templates and documents to bring back to their institution. Additionally, the panel will be joined by representatives of the collaborating organization for this year’s Community Archiving Workshop in Richmond, Virginia.

2:00pm – 3:00pm | Salons G-H
Linked Open Data: Connecting Users to Content on the Web

Chair: Andrea Leigh, Library of Congress Packard Campus
Speakers: Daniel Pitti, University of Virginia
Karen Gracy, Kent State University

Next generation catalogs must be designed by considering not what a catalog is, but what a catalog can become. Linked data is a method of exposing, sharing, and connecting data on the Web. Its value for extending the functionality of information systems is made challenging by the diversity of practice and the lack of a single shared standard across the various commercial and not for profit players that characterize the moving image archival community. Speakers in this session will provide an introduction to linked data concepts, tools, and technologies, and discuss the opportunities to enrich archival data with data from external sources. A number of linked open data projects will be introduced, with an emphasis on the Social Networks and Archival Context project.

3:30pm – 5:00pm | Madison-Monroe
Richmond Radicals: New Regional Cinema

Chairs: Sasha Waters Freyer, Department of Photography & Film VCU School of the Arts
James T. Parrish, Jr., James River Film Society
Speaker: Stephen Parr, Oddball Films/SanFrancisco Media Archive

While Richmond has a significant performing arts community, independent and experimental image-making are still emerging forms. This screening will uncover and explore the wealth of creative media in the Richmond region, and give audience members a richer understanding of the complexities involved in establishing a shared community. Program themes will be new genres, the innovative use of found and archival footage and independent works that stretch the boundaries of convention. The program will also feature a discussion with the selected filmmakers about the cultural and economic realities of creating and screening independent regional works. The program will be curated by Sasha Waters Freyer, filmmaker and Chair of the Department of Photography & Film at VCU, James T. Parrish Jr., filmmaker, educator and founder of Richmond Flicker and co-founder of the James River Film Society, and Stephen Parr, filmmaker, archivist and founder of San Francisco’s Oddball Films and the San Francisco Media Archive.

3:30pm – 5:00pm | Salons 1-3
Stage and Screen: Preserving Too Much Johnson (1938)

Chair: Tony Delgrosso, George Eastman House
Speakers: Caroline Yeager, George Eastman House
Daniela Currò, George Eastman House
Anthony L’Abbate, George Easman House
Paolo Cherchi Usai, George Easman House
Janice Allen, Cinema Arts

The discovery of a “lost film” is a rare and treasured event at any moving image archive. The Motion Picture Department at George Eastman House was privileged to have just such an experience in the summer of 2013, when it was given the unique opportunity to preserve an original nitrate work print of a film thought to have been lost forever.

3:30pm – 5:00pm | Salons G-H
Improvising the Archive: Preserving Material that Resists Traditional Preservation Methodologies

Chair: Rebecca Fraimow, Video Preservation Coalition
Speakers: Daniel Erdman, Independent Archivist
Erica Titkemeyer, Smithsonian Institution Archives
Kristin MacDonough, Video Preservation Coalition

Stag films, queer films, digital remix, and video games — although at first glance these genres of material may not appear to have much in common, they all present considerable challenges to standard archival and preservation practices. This session will focus on finding solutions to the problem of archiving material that has been often overlooked by the preservation community because of the ways in which it confounds traditional preservation methods.

8:00pm – 10:00pm | Byrd Theatre | Buses begin at 6:00pm
AMIA Awards and Archival Screening Night

Please join us to honor the 2013 AMIA Awards honorees for the Silver Light Award, and the William S. O’Farrell Volunteer Award.

Following the Awards, join us for the 23rd annual Archival Screening Night. Thank you to ASN coordinators Antonella Bonfanti, Doug McClaren, Brittan Dunham and Paul Rayton.

Friday . November 8, 2013

8:30am – 9:15am | Salons F-J | Breakfast 8:15am – 8:45am
Morning Plenary: Preserving in Post: Contemporary Practices in Television Restoration

Speakers: David Grant, VP of Multi-Media, CBS
Ryan Adams, Director of Multi-Media, CBS
Bob Heiber, Chace Audio by Deluxe

The increased variety of distribution outlets available today (DVD, BD, streaming, etc) has a significant impact on the restoration of television titles. Many of these series, movies of the week and mini-series are available only on film or SD formats. To meet the demand for high quality distribution sometimes means a complete “re-post” – going back to the original negatives to re-do everything that was done when the show was in original post-production. In addition to cleanup and restoration work done where needed. With audio, the home market is now 7.1 audio or better and requires re-mixing. With visual effects, in most cases they must re-transferred or re-created. The plenary will offer insight into the process – and the challenges of – television restoration.

9:15am – 2:00pm | Second Level
The Vendor Café

9:30am – 10:30am | Salon 5
Navigating the Digital Archive: First, Know Thyself

Chair: Andrea Kalas, Paramount
Sally Hubbard, HBO
Speakers: James Snyder, Library of Congress
Seth Anderson, AVPS

In a rapidly changing technological context and with so many methods and tools to navigate and decipher, how do you choose? This panel will look at strategies for making intelligent decisions on digital archive development and implementation. First, look further than timeline and budget and interrogate what your archive is for; define who the stakeholders and constituents are; and how it aligns with your institutional strategy and goals. While some archiving principles are constant, setting a baseline identity will give context to more detailed requirements gathering and the assessment of potential tools and architectures. Panelists with experience in a range of institutional settings – corporate, academic, government, non-profit – and a wide range of budgets will share their experience and expertise in navigating this terrain. The audience will receive both an update on the latest technologies and most relevant standards, and criteria by which to assess their usefulness and applicability.

9:30am – 10:30am | Salons 1-3
New Collections and Features on WGBH Open Vault

Chair: Karen Cariani, WGBH Educational Foundation
Speakers: Michael Muraszko, WGBH Educational Foundation
Allison Pekel, WGBH Educational Foundation
Sadie Roosa, WGBH Educational Foundation

WGBH continues to expand and grow archive collections on Open Vault. This year, with funding from NEH, we added a collection of interviews from the series War and Peace in the Nuclear Age. The interviews are with world leaders and decision makers during the cold war period of 1950-1985. We hope these will be useful for scholars researching the history and policies of the arms race. Other projects include, with funding from the Open Society Institute, 60 titles from The Advocates, and with funding from the Grammy Foundation, interviews from the series Rock and Roll. Each project posed its own challenges and issues. WGBH project staff will present the collections, differing content, highlights, and challenges from each project.

9:30am – 10:00am | Salons 6-8
Hollywood Two Step: How Bob Wills and his Friends Made Western Movies Swing

Speaker: Matthew Barton, Library of Congress

Although the singing cowboys of 1930s and 1940s westerns are iconic, they do not make all the music. Many westerns of this era are enhanced by the performances of innovative Western Swing artists such as Bob Wills and his Texas Playboys, Spade Cooley, the Light Crust Doughboys, Patsy Montana, Carolina Cotton, Tex Williams and others. In this way, young western musicians achieved a national prominence and impact that the older Nashville country music establishment could only dream of. Their music drew on Anglo, Celtic, European and African-American influences, and their appearances added a progressive facet to films often viewed as being constrained by their reflexive and formulaic conservatism. This presentation will use performance clips from westerns of the 1930s to 1950s to illustrate these points, as well as chart the rise of the style and its impact on music technology and fashions, with consideration of cataloging and programming issues.

10:00am – 10:30am | Salons 6-8
Locational Metadata – How to use Geography to Make Assets Discoverable

Speaker: Colin Mills, Skyworks Ltd

Many collections would benefit from having their footage searchable by location. An obvious example is a collection of news footage or anything geographically related. However actually doing this can be daunting and present some major (and expensive!) pitfalls. In this presentation, Skyworks Ltd will draw on their experience in tackling this issue – a project that ultimately led to them creating a completely new product with the help of UK Government funding. In this session, Skyworks will discuss the use and benefit of locational metadata (in simple language!) and share the key findings in developing the MetaLoc product. There will be a demonstration of the system as well as a Q&A.

11:00am – 12:00pm | Salon 5
From Zero to DAM!

Chair: Kara Van Malssen, AudioVisual Preservation Solutions
Speakers: Miwa Yokoyama, Carnegie Hall
Eva Radding, Facing History and Ourselves

Got thousands of tapes on shelves? Little to no metadata management? Ever wonder how you will go from that to a fully fledged digital archive? This session will present two case studies from institutions that have done just that in the past 18 months: Carnegie Hall and Facing History and Ourselves. Speakers will present strategies for selecting vendors and systems, implementing new technologies, developing effective metadata models, and navigating change management at their institutions.

11:00am – 11:30am | Salons 1-3
Magnetic Media Stream: A/V Artifact Atlas: Creating a Common Language for Audiovisual Errors

Chair: Moriah Ulinskas, Bay Area Video Coalition
Hannah Frost, Stanford Media Lab
Speaker: Jennifer Brice, A/V Artifact Atlas coordinator

The A/V Artifact Atlas (AVAA) proposes to address one of the challenges of archivists overseeing the reformatting of audiovisual content. Originated by the Stanford Media Preservation Lab and the Bay Area Video Coalition, the A/V Artifact Atlas is a living glossary of video and audio reformatting errors and artifacts, with vetted descriptions, proposed remedies, and the goal of producing a common language for those working in the field of audio and video preservation. In this session participants will be presented with the AVAA as it exists today, with a special focus on projects which have made significant contributions to its content. Attendees will have an opportunity not only to learn about the AVAA, but also to give feedback on its development and learn how they might contribute to its growth. Archivists and reformatting vendors alike can use the AVAA to communicate about reformatting errors and to illustrate issues encountered in the reformatting process.

11:00am – 12:00pm | Salons 6-8
Up From the Depths: Return of the 16mm Collection

Chair: Jennifer Jenkins, University of Arizona
Speakers: Mary Feeney, University of Arizona
Cindy Elliott, University of Arizona

The recent year-long process of reviewing the University of Arizona’s 16mm film and U-matics collections for disposition offers a case history of collaboration among librarians and faculty concerned with film collections on campus.This collaboration yielded a series of recommended approaches for evaluating media that can be applied to the review of other audiovisual materials, including research about the films themselves, their holdings in other libraries, and their value to teaching and research. One happy result of this careful, informed process of deselection is the return of projected 16 mm film to campus classrooms, increased awareness of the media treasures in the Arizona archives, and the re-discovery of unique local resources.

11:30am – 12:00pm | Salons 1-3
Magnetic Media Stream: QC Tools: A Report on Open Source Tools for the Quality Control of Digitization

Chair: Dave Rice, City University of New York
Speakers: Devon Landes, HBO

Quality Control Tools for Video Preservation (QC Tools) is a new initiative to develop a suite of open source software tools, which can identify artifacts and errors prevalent in digitized analog video collections. The goal is simple: to cut down the time it takes to perform high-quality video preservation and direct time towards preservation issues that are solveable. A two year NEH- funded research and design project, QC Tools builds upon an existing error database, now aggregated and available to the public in the Audio/Visual Artifact Atlas (AVAA). For this work-in-progress presentation Senior Consultant on QC Tools, Dave Rice, will present the first in a series of command line tools which analyze the digitized video signal to identify discrepancies that can distinguish equipment issues, digital processing errors, and more.

12:00pm – 1:00pm | Commonwealth
Meeting: Advocacy Committee

12:00pm – 1:00pm | Dominion
Meeting: Access Committee

12:00pm – 1:00pm | Madison
Meeting: Projection and Technical Presentation Committee

12:00pm – 2:00pm | Vendor Cafe
2013 Poster Session

Poster: AVID: A New Audio Visual Content Management Tool
Presented by: Cathy Martyniak, University of Florida

Poster: FADGI Video File Format Comparison Matrix: Analog-to-Digital Reformatting
Presented by: Courtney Egan, National Archives and Records Administration

Poster: I Ka Wā Ma Mua, Ka Wā Ma Hope: The Past Guides the Future
Presented by: Koa Luke, ‘Ulu‘Ulu: The Henry Ku‘ualoha Giugni Moving Image Archive of Hawai‘i

Poster: Time-Based Media Art across the Smithsonian
Presented by: Erica Titkemeyer, Library of Congress and Smithsonian Institution Archives

Poster: Wandering Star: The Pola Negri Collection at St. Mary’s University Library
Presented by: Liana Morales, St. Mary’s University

Poster: The American Chapter: Registry of Chilean Holdings in American Moving Image Archives
Presented by: Gonzalo Ramirez, Moving Image Archive Studies , uCLA

Poster: Meeting International Standards and off line archiving through the use of recordable optical discs
Presented by: Max Inui, JVC Advanced Media USA Inc

Poster: AEO-Light, Public Release
Presented by: Greg Wilsbacher, University of South Carolina, Moving Image Research Collections

1:00pm – 2:00pm | Commonwealth
Meeting: Cataloging & Metadata Committee

1:00pm – 2:00pm | Dominion
Meeting: Small Gauge Amateur Film Committee

1:00pm – 2:00pm | Madison
Meeting: Preservation Committee

2:00pm – 3:00pm | Salon 5
Nitrate: Out of the Vault and Into the Oven

Chair: Vance Kepley, University of Wisconsin-Madison
Speakers: Heather Heckman, Moving Image Research Collections
Katie Mullen, Wisconsin Historical Society
Mary Huelsbeck, Wisconsin Center for Film and Theater Research

So what have we learned about nitrate – anything? Members of the Nitrate Study Group at the University of Wisconsin – Madison, the Wisconsin Center for Film and Theater Research and the Wisconsin Historical Society will present the findings of the second year of their NEH funded project – there have been some surprises – and what practical meaning those results have for archives and archivists. They will also introduce new resources available to archivists and researchers.

2:00pm – 3:00pm | Salons 1-3
Magnetic Media Stream: The End of Analog Media – The Cost of Inaction and What You Can Do About It

Chair: Chris Lacinak, AudioVisual Preservation Solutions
Speakers: Mike Casey, Indiana University
Marius Snyder, Presto Centre

Speakers will tackle head-on the topics of: Why Media Preservation Can’t Wait: The Gathering Storm; COI: Analyzing the Cost of Inaction; and, How to Digitize Now: Building the Case and Making it Happen. This session formulates, articulates and empowers participants with unprecedented information, concepts and tools to help overcome one of the most critical issues facing the entire AMIA community today.

2:00pm – 3:00pm | Salons 6-8
Video Games: Selection, Preservation, Access

Chair: David Gibson, The Library of Congress
Speakers: Rachel Donahue, University of Maryland Institute For Technology In The Humanities
Chris Melissinos, PastPixels
Jon-Paul Dyson, International Center for the History of Electronic Games at The Strong

The panel will focus on the unique challenges faced when working with born digital materials in an archival setting, focusing specifically on video games as a test subject. The panelists have worked closely with video games at a variety of institutions: David Gibson of the Library of Congress has been involved with the Moving Image Section’s video game collection since 2006, Rachel Donahue of the Maryland Institute For Technology In The Humanities (MITH) has participated in projects related to video game preservation as part of the Preserving Virtual Worlds project, Chris Melissinos is the curator of the Smithsonian’s recent Art of Video Games exhibit, and Jon-Paul Dyson is the Director of the International Center for the History of Electronic Games at The Strong. Through focused case studies related to three specific archival functions related to video games, the panel will serve as a tremendous learning experience for those attendees who are engaged with born digital materials at their own institutions.

3:30pm – 4:30pm | Salon 5
Digital Humanities: New Opportunities for Funding, Research, and Access

Chair: Brian Real, University of Maryland
Speakers: David Pierce, Media History Digital Library
Brian Graney, Indiana University Black Film Center / Archive
Mark Williams, Dartmouth College

Digital Humanities (DH) projects have recently received significant attention and funding. These projects have promoted new forms of scholarship, greater access to materials, and support for digital preservation. The panelists, all of whom have secured funding for and launched cinema related DH projects, will provide insight into how other institutions can follow suit and reap these benefits. This panel will be valuable to employees of moving image archives and museums who want to see their materials achieve greater use in higher education. Employees of commercial companies that provide digital infrastructure and digital archival management solutions will gain insight into the needs of archivists and scholars for digital access to moving image materials and associated metadata. All AMIA members will learn about the rapidly growing DH field, which provides access to archival and commercial materials that were once available only in archives, museums and libraries.

3:30pm – 4:30pm | Salons 1-3
Magnetic Media Stream: The Monster in the Closet: Grappling with Videotape Collections

Chair: Madeline Moya, Texas Archive of the Moving Image
Speakers: Siobhan Hagan, UCLA Library
Walter Forsberg, Audiovisual Conservator, XFR STN
Richard Steele, Home Box Office, Inc.

Everyone loves to talk about film, and dealing with the digital age is obviously a pressing topic, but what about the media formats in between, the red-headed stepchild of moving images archives – videotape. Video, VHS, Betamax, Video8, U-matic, Open-Reel . . . these formats represent a significant portion of moving image history, and they are lurking in collections in high quantities. How do we begin to grapple with the challenges of videotape? This panel brings together professionals who work with a broad range of materials, representing various sectors of our field. Using the examples of Special Collections at the UCLA Library, the XFR STN project at the New Museum, commercial video at HBO, and home movies on VHS at TAMI, we will examine how to approach collection assessment, prioritizing materials for digitization, tackling cataloging these very large collections, format challenges, playback capability, new means of access, workflows, and best practices. We hope to use this panel to begin a conversation among our colleagues on finding real solutions to challenges in videotape preservation.

3:30pm – 4:30pm | Salons 6-8
Everything You Always Wanted to Know About Preserving DCPs (But Were Afraid to Ask)

Chair: Shira Peltzman, AVPreserve
Speakers: Paul Klamer, Library of Congress

Creating, accessioning, and managing Digital Cinema Packages is complex, and preserving DCPs carries a unique set of challenges even for those institutions that already have a robust digital preservation plan in place. This panel will address challenges specific to the long-term preservation of DCPs by examining both the inherent risks to the format and issues that intersect with other areas of digital preservation more broadly. Drawing on original research and case studies from the Library of Congress’ Video Preservation lab, this presentation will provide a valuable resource for institutions that want to gain a deeper understanding of the particular considerations that this format demands.

4:45pm – 5:45pm | Salon 5
Case Study: Challenges of Re-Accessioning Digital Collections from One Institution to Another

Chair: Julieanna L. Richardson, The HistoryMakers
Speakers: Paul Klamer, Library of Congress
Andrea Leigh, The Library of Congress
Daniel Johnson, The HistoryMakers

Last year, The HistoryMakers, the nation’s largest African American video oral history archive, entered into an agreement with the Library of Congress to transfer its entire tape library of 9,000 hours of African American video oral history first-person testimony, associated metadata and its digital assets on LTO tape. Prior to the transfer, both The HistoryMakers and Library of Congress had to re-evaluate their archival standards, methods and procedures to accommodate requirements for preservation and access to mitigate issues with metadata, time code, SHA-1 checksum discrepancies, and the limitations of LTO storage. This panel will explore the first digital video transfer to the Library of Congress with a focus on the importance of collections management, cataloging/metadata standards (PBCore), and problem solving with digital media institutional transfers of digital archives.

4:45pm – 5:45pm | Salons 1-3
Magnetic Media Stream: The Essentials – Identifying the Best Source for Your Preservation Efforts

Chairs: Laura Major, Colorlab Corp
John Walko, Scene Savers

The ongoing closure of more film and video laboratories around the country, combined with the potential loss of institutional memory as the staff within archives changes, makes clear communication between the archive and the laboratory essential for a successful, and “stress free” preservation project. The session will review what information a lab needs from your archive to fulfill your preservation requirements, as well as how to choose the best quality source for your preservation project. It will start out with the history behind the creation of AV assets and will review basics about how film and video processing is accomplished within a lab. It will finish by providing the necessary step-by-step interaction between the archive and the laboratory during processing so that you can make effective decisions and optimize your preservation project.

4:45pm – 5:45pm | Salons 6-8
Preparing for the Centennial: The Technicolor Collections at George Eastman House

Chair: James Layton, George Eastman House
Speakers: John Klacsmann, Anthology Film Archives
Shannon Fitzpatrick, Selznick School of Film Preservation
Almudena Escobar Lopez, Selznick School of Film Preservation

As the 2015 centennial of Technicolor approaches, George Eastman House has been preparing their expansive Technicolor Collections to make them fully accessible. These collections, amassed over many years, represent an invaluable resource for researchers documenting the history and innovations of Technicolor. This session, presented by staff of George Eastman House and former students of the Selznick School of Film Preservation, outlines the history, acquisition, and significance of the Technicolor Collections. The panelists will also address some of the challenges involved in processing a mixed media collection of this size—the largest of its kind in the world— including corporate documentation, photographs, engineering schematics, and laboratory equipment large and small.

5:45pm – 6:45pm | Commonwealth
Meeting: Magnetic Tape Crisis Committee (MC2)

5:45pm – 6:45pm | Dominion
Meeting: Independent Media Committee

5:45pm – 6:45pm | Madison
Meeting: Conference Committee

7:30pm – 8:30pm | Salons 6-8
Screening: Virginia Mariners’ Museum:
The Steamship Dollar Line Film and The Art of Shipbuilding in the1930s

Speaking: Tom Moore, Senior Curator of Photography/Photo Archivist at the Mariner’s Museum

The Art of Shipbuilding in the 1930s was, by far, the most outstanding film preservation project the Mariners’ Museum has realized. This 35mm nitrate film details the construction of the President Coolidge and President Hoover at the Newport News Shipbuilding and Dry Dock Company in the 1930s. Four museum docents, who all worked at the shipyard in the late 1930s, were interviewed and shared fascinating personal recollections of day-to-day life in the yard. These firsthand accounts will be screened alongside the restored film footage of the original ship construction. In addition to presenting an extraordinarily detailed look at shipbuilding techniques, many now obsolete, this film reveals important historical information about the life and work at an American shipyard, and the racial integration of skilled craftsmen at the Newport News Shipbuilding and Dry Dock Company, right here in AMIA’s host state of Virginia.

Saturday . November 9, 2013

8:30am – 9:30am | Salons 4-5 | Breakfast 8:15am – 8:45am
AMIA General Business and Membership Meeting with Continental Breakfast

Members and guests are welcome and encouraged to attend the Membership Meeting to hear the annual “State of the Association” report, updates about current projects, and offer special recognition to AMIA members who have gone “above and beyond” in their service to all of us. The open forum will provide an opportunity to raise questions not addressed elsewhere in the conference. And at the end of the meeting, the 2013/14 Board of Directors will take office as we thank departing Board members for their great service to the Association.

9:30am – 10:15am | Salons 4-5
Morning Plenary | AMIA/DLF Hack Day: Results and Solutions

Chairs: Kara Van Malssen, AudioVisual Preservation Solutions
Steven Villereal, University of Virginia
Lauren Sorensen, Bay Area Video Coalition
Hack Day Participants

Earlier in the week practitioners and managers of digital audiovisual collections joined with developers and engineers for an intense day of collaboration to develop and refine simple tools for digital audiovisual preservation and access. In this morning’s plenary, we’ll review their work and hear the results of some of these collaborations!

10:30am – 11:00am | Madison-Jefferson
Digitization Prospects in Developing Countries: Case of Zimbabwe National Archives

Speaker: Felizarda Kutsakatika, National Archives of Zimbabwe

The future of traditional audiovisual archives lies in their ability to adopt digital solutions. This paper discusses digitization prospects in developing countries with particular emphasis on the National Archives of Zimbabwe. Despite technological advances, African countries fail to start digitization projects. This presentation attempts to uncover problems that impede wide adoption of digital solutions in Zimbabwe. There is need to overcome these obstacles before setting up meaningful digital systems. It discusses the implications of key audiovisual archiving philosophical and ethical issues on digitization projects in developing countries in East and Southern Africa. The presentation will also suggest realistic, low cost and applicable digitization solutions that do not strain institutional resources while respecting the authenticity and inherent values of audiovisual heritage and also considering the constraints in which some institutions are currently operating. Finally, emphasis is placed on manageable and applicable digital solutions for developing countries.

10:30am – 12:00pm | Salons 1-2
Magnetic Media Stream: Preservation Action Plan for VHS

Chairs: Melitte Buchman, New York University
Peter Brothers, SPECS BROS.
Speakers: Lauren Sorenson, Bay Area Video Coalition
Courtney Egan, NARA
Linda Tadic, Audiovisual Archive Network

Video signal recorded onto magnetic tape is at imminent risk. Many analog tapes are at the end of their lifetime. Although some tapes need the intervention of professionals, there is no doubt that with a certain amount of ingenuity, technical support and modest financing that a willing archivist will be able to preserve parts of their collection that are still relatively stable. VHS conversion is a particularly affordable place to start working on archival “low hanging fruit”. In this panel we call upon experts to understand what the minimum requirement is for local preservation and provide practical steps for beginning in-house migration.

10:30am – 12:00pm | Salons 6-8
Further Flawed and Failed Formats

Chair: Jeff Martin, Independent
Speakers: Dino Everett, Hugh M. Hefner Moving Image Archive, University of Southern California
Marsha Gordon, North Carolina State University
Caitlin Hammer, Independent

Whether it was bad technology, bad marketing, bad timing, or just plain bad luck, dozens of film and video formats launched with high hopes have failed completely. This session continues the series of popular and very well-attended sessions at previous AMIA conferences, by showcasing even more such formats using original, restored equipment. Three formats will be demonstrated: Thomas Edison’s 1912 22mm Kinetoscope system—an amateur format sold as a “Biograph that a child can handle;” 16mm Vitaphone sound-on-disc film, a non-theatrical/home version of the Vitaphone system that revolutionized the motion picture industry; and CBS’s EVR (Electronic Video Recording), a hybrid film/video system for home use launched to much fanfare but little success in 1968.

11:00am – 11:30am | Madison-Jefferson
Takin’ It to the Streets: The Activists’ Guide to Archiving Video

Chairs: Yvonne Ng, WITNESS
Grace Lile, WITNESS

The Activists’ Guide to Archiving Video is a new website developed by the human rights video organization WITNESS. Aimed at activists, grassroots organizations, and citizen media who are creating or collecting digital video to document human rights violations and issues, this resource provides guidance and practical tips on digital video archiving in language that non-archivists can easily understand. In this session, WITNESS archivists will present the website, and discuss the initial response and lessons learned. Come hear a first-hand case study of what works and what doesn’t when sharing information on caring for digital collections with non-archivists. Attendees will leave with an understanding of the archiving needs of human rights video activists, ideas for developing online training resources, and maybe even learn a few things about how to archive digital video!

11:30am – 12:00pm | Madison-Jefferson
American Archive of Public Broadcasting

Chair: Karen Cariani, WGBH
Speakers: Patrick Loughney, Library of Congress
Alan Gevinson, Library of Congress

We are very proud to announce that in partnership, the Library of Congress and WGBH will be the future home of the American Archive ofPublic Broadcasting. This brief session will give an update on the initiative. We will give a very brief over view of the Library’s role, WGBH’s role, current activities, and our timeline for future plans. Questions will be welcome.

12:00pm – 1:00pm | Commonwealth
Meeting: Nitrate Committee

12:00pm – 1:00pm | Dominion
Meeting: International Outreach Committee

12:00pm – 1:00pm | Salon 3
Meeting: Moving Image Related Committee

1:00pm – 2:00pm | Commonwealth
Meeting: AMIA Student Chapters

2:00pm – 3:00pm | Salon 5
The Media Ecology Project: Better Scholarly Access to Historical Media

Chair: Mark Williams, Dartmouth College
Speakers: Mike Mashon, Library of Congress
Dan Streible, New York University
Karen Cariani, WGBH
John Bell, University of Maine

This panel will introduce and update The Media Ecology Project (MEP), a digital resource that provides online access to primary moving image research materials, and facilitates the awareness of and critical study of Media Ecology: the dynamic ecology of historical media in relation to the public sphere and public memory. We intend MEP to support and advocate the essential work of media archives. (See MEP blog here: http://sites.dartmouth.edu/mediaecology/) We will report on the experience of archives already partnering in this project, and the pilot studies that engage scholars to research within and across the collections of participating archives.

2:00pm – 3:00pm | Salons 1-2
In Tradition of the Untraditional: Archiving and Emulation of Ephemeral Media

Chairs: Joey Heinen, NYU
Athena Holbrook, NYU
Speakers: Philip Leers, Carnegie Museum
Peter Oleksik, Museum of Modern Art
Stephen Vitiello, Independent Artist/Contractor

The discussion of ephemeral media art object preservation, digital and analog, must consider both product and process: the actual art work created (whether digital object, analog video, or recording of a performance), but also the preservation of the “process” that leads to the end result. Many experimental works from the past utilized hardware designed to suit the impulses of the artist in an ephemeral setting (e.g. video synthesizers) while born-digital works often employ software which is produced through code or proprietary languages and platforms that are not necessarily designed for longevity. Both techniques imply that the only preservation solution may be emulation or a kind of “mapping” to produce an end result which is the best facsimile of the original. To what extent is preservation of the “process” true to the inherent “tradition” of creating these ephemeral experiences?

2:00pm – 3:00pm | Salons 6-8
Anatomy of Digitization: What’s Between the Play Button and the Mouse Click

Chairs: Dave Rice, City University of New York
Skip Elsheimer, AV Geeks
Speaker: Erik Piil

An up-close and behind-the-scenes look at video digitization, this panel will feature the gear and gizmos that facilitate archival video digitization. We will cover the recent evolutions of video digitization technology piece-by-piece through the signal path and break down the objectives, variables, and risks of the components. In addition, this panel will discuss various audiovisual artifacts encountered throughout the digitization process.

3:15pm – 3:45pm | Salon 5
The Digital Dilemma in (Brazilian) Film Archives Today

Speaker: Mateus Nagime, Cinemateca do Museu de Arte Moderna (MAM) do Rio de Janeiro

Today, whether for better internal control or to exhibit its works for audiences, the digital world is a reality in film archives. Nonetheless, these institutions are still battling over how to work better with digital content, especially in underdeveloped countries, such as Brazil, which is forever battling a lack of funding and limited staff. In Brazil, major media stars have now shifted to creating online videos, and amateur films create more buzz than theatrical releases. It is fundamental to preserve these works, but how to do it properly is currently one of the biggest debates occuring in Brazil’s film archives. This presentation will stress the importance of working with digital materials, using Brazilian examples to compare how archives in different parts of the world use digital media to bring an audience closer to preservation issues.

3:15pm – 4:15pm | Salons 1-2
The Queer Perspective: LGBTQ Artists in Archives

Speaker: Erica Titkemeyer, Independent Archivist

A number of memory institutions focused on acquiring queer works are currently operating within the United States, providing more options for LGBTQ filmmakers and artists wishing to place their audiovisual collections within a repository that might not have been available in the past. Using excerpts from oral interviews conducted with this fact in mind, this presentation will examine artists’ considerations and thoughts towards region, rights, access, and queer relations within institutions (these artists include: Barbara Hammer, Jim Hubbard, Peggy Ahwesh, and others). While it is understandable that any artist would have difficulty in relinquishing their works to an institution, these voices share a unique perspective since their marginalized identities and legacies will ultimately be shaped by the stewards of their life’s work.

3:15pm – 4:15pm | Salons 6-8
Archival Alliances for Audiovisual Oral History Collections: Collaborative Models and Strategies

Chair: Teague Schneiter, Academy of Motion Picture Arts and Sciences
Joanne Lammers, Writers Guild Foundation
Speakers: Leah Kerr, Academy of Motion Picture Arts and Sciences
Miranda Banks, Emerson College
Genevieve Maxwell, Academy of Motion Picture Arts and Sciences

This panel will present a case study on a motion picture craft oral history project spearheaded by the Academy of Motion Picture Arts and Sciences. It will illustrate how cross-institutional archival alliances can uncover and reactivate unseen collections and enable their preservation, and how these relate to new initiatives in the areas of digital preservation, access and museum exhibition. The goal of this presentation is to offer collaborative models and strategies when common goals and collections have been identified, including the leadership role larger moving image archives can play in these partnerships. Panelists will share the work and findings of the project, including efforts towards centralized storage and cataloging, shared metadata standards and vocabularies, cost sharing, and a collaborative search for funding. The presentation will focus on the current form these collaborations are taking, and how their development might shape future use of these oral history collections for film historians, researchers, and the general public.

3:45pm – 4:15pm | Salon 5
Mastering Your Data: Tools for Metadata Management in AV Archives

Speaker: Seth Anderson, AudioVisual Preservation Solutions

Metadata exists in a wide variety of sources: databases, in catalogs, embedded in files, and, even still, scrawled on paper. Whether you work for a large multinational corporation or a small archive, managing metadata has likely been a headache for years. Disparate data sources, schemas, and terminologies complicate operations and potentially hinder access to audiovisual assets. And segmentation between departments and collections can lead to wide variance in metadata quality across an organization. This presentation provides an overview of available software in the field of master data management : tools built for the creation, normalization, and distribution of a unified organization data set. Master data management encompasses the processes, governance policies, business rules, and tools that define a set of unified “best data” for an organization. Attendees will be introduced to the core concepts of master data management and recommended workflows for applying these principles in their organization.

4:30pm – 5:30pm | Salon 5
Old Films, New Access: Partnerships in Production

Chair: Elizabeth Hansen, Texas Archive of the Moving Image
Speakers: Brian Frye, University of Kentucky
Anne Wells, Chicago Film Archive
Andrea Silenzi, Free Music Archive

New productions using archival films increase exposure for audiovisual collections and engage new audiences with the archives. This panel focuses on the cooperation between filmmakers, artists, educators, students, and media archives to create new works. Projects discussed include: Our Nixon (a documentary film featuring home movies from the Nixon Presidential Library), the Chicago Film Archives Media Mixer (a fundraiser engaging artists and musicians in the creation of new productions), Remix the Public Domain (an online contest encouraging the use of the Free Music Archive and the Prelinger Archive), and the Texas Archive of the Moving Image’s partnership with St. Edward’s University’s CAMP program (engaging students to create new films from archival materials). A moderated discussion will address questions such as: How can archives reach new audiences through artistic collaboration? How can archives engage creative partners in preservation, access, and advocacy? How can these projects inspire other collaboration?

4:30pm – 5:30pm | Salons 1-2
Digital Acquisition & Ingest Workflows, Big and Small

Chair: Lauren Sorensen, Bay Area Video Coalition
Speakers: Peter Oleksik, Museum of Modern Art
Nicole Martin, Human Rights Watch
Yvonne Ng, WITNESS

Have digital content in your moving image archive? This panel will present four case studies of ingest and acquisition of digitized and born digital materials from larger institutions to grassroots organizations: a museum environment’s policies and practices using an open source digital preservation management software (Ben Fino-Radin, MoMA); a collaborative effort between dance archives to build a preservation and access system for digitized analog video of historically significant dance documentation (Lauren Sorensen, BAVC); supporting producers to establish practices and workflow for sustainability of digital audiovisual material outside an institutional context (Yvonne Ng, Witness), and practices at Human Rights Watch (Nicole Martin), discussing producer-archive workflow, a commitment to open source, and the organization’s digital asset management system, including metadata mapping and retention policies.

4:30pm – 5:00pm | Salons 6-8
Reinventing ‘Digital’ for Collections, Archiving and Access

Speaker: David Sanderson, Archives New Zealand

This session aims to challenge the traditional thinking about archiving collections as we face the task of bridging the divide between physical and digital collections. In an ever-tightening fiscal environment Archives New Zealand, the country’s national archive, is having to re-address its approach and introduce innovative thinking and problem solving ideas – addressing problems the Kiwi way. Senior Advisor, Archives Online David Sanderson advocates for the need to spilt our collections into the physical originals, the digital originals or master replacements and the digital access copies, but to only keep two of those three, not to store everything and every version and he explains how the internet liberates this approach. He will demonstrate some of the purpose built tools designed to aid this process and how they fit alongside doing things the old-fashioned way. This session questions the long held belief that archives and archivists need to keep everything.

5:00pm – 5:30pm | Salons 6-8
Implementing a Preservation Strategy for Audiovisual Archives – the Singapore Experience

Speaker: Dr Lai-Tee Phang, National Archives of Singapore

The Audio Visual Archives Department of the National Archives of Singapore (NAS) is empowered by the National Library Board Act to appraise, acquire, preserve and provide access to audiovisual records created by public offices and private organisations and individuals. Since its set up in 1997, NAS has amassed rich holdings of over 120,000 broadcast and non-broadcast audiovisual recordings covering about 60 years of Singapore’s broadcasting history. About 65% of the recordings are captured in analog formats ranging from film to video to sound. As the Singapore broadcast industry is moving into full HD transmission by 2015, and public agencies are increasingly creating audiovisual records digitally, NAS has to address the dual challenge of migrating analog formats in a timely manner and preserving born-digital audiovisual records. This presentation gives an overview of the migration paths taken by NAS since 2005, the challenges it encountered and its progress in implementing a preservation strategy and digital audiovisual archive to facilitate long-term access.

5:30pm – 6:30pm | Capital Foyer
AMIA 2013 Closing Night Cocktails
Join us as we say goodbye to colleagues and friends and mark the closing of the 2013 Conference. We’ll see you next year in Savannah!

Updated Conference Program

Tuesday . November 5, 2013

Wednesday . November 6, 2013

Friday . November 8, 2013

Saturday . November 9, 2013

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